1. Who we are

The Syed Group is a privately held multi-national group connected with advisory, management, commerce, technology, property, publishing, institutional records and long-form systems work. For the purpose of this website privacy notice, The Syed Group is responsible for personal information processed through this website and through direct communications sent to us.

If you have questions about this Privacy Policy, or if you want to exercise your privacy rights, contact us at info@thesyedgroup.com.

This is a practical website privacy notice. It should be reviewed again if the website adds new forms, payment tools, analytics tools, advertising pixels, newsletter systems, recruitment systems or third-party integrations.

2. Information we may collect

We may collect personal information when you visit the website, complete a form, send an email, request information, apply for a role, or otherwise communicate with The Syed Group.

  • Identity information, such as name, job title, organisation or company name.
  • Contact information, such as email address, phone number, country, city or business address if you provide it.
  • Enquiry information, such as the content of your message, service interest, project details, support request or career enquiry.
  • Technical information, such as IP address, browser type, device information, pages viewed, referral source, date and time of visit, and similar website usage data.
  • Communication records, such as emails, form submissions, replies, attachments and follow-up notes.
  • Public or professional information, where relevant to institutional, publishing, advisory, recruitment or business enquiries.

3. How we use personal information

We use personal information only where there is a clear reason connected with the website, communication, service enquiry, institutional record, business administration or legal obligation.

Purpose Information used Typical lawful basis
Responding to enquiries Name, email, phone number, message content and related communication details. Legitimate interests, consent where you voluntarily contact us, or steps before a contract.
Managing business relationships Contact details, company details, project information and communication history. Legitimate interests or contract-related processing.
Handling career enquiries Name, contact details, CV information, application material and correspondence. Steps before a contract, legitimate interests and legal obligations.
Website operation and security Technical data, logs, device data and security-related information. Legitimate interests in keeping the website secure and functional.
Records and compliance Communication records, transaction records where applicable and administrative information. Legal obligations and legitimate interests.

4. Cookies, analytics and technical data

This website may use cookies or similar technologies to support basic site functionality, security, performance, analytics and user experience. Cookies are small files stored on your device by your browser.

Some cookies may be necessary for the website to work properly. Others, such as analytics or marketing cookies, should only be used according to the choices made available to users where required.

You can usually control cookies through your browser settings. Blocking some cookies may affect how the website functions.

5. When we may share information

We do not sell personal information. We may share information only where necessary for legitimate operational, technical, legal or administrative purposes.

  • Website hosting, email, IT, security, analytics and form-service providers.
  • Professional advisers, accountants, legal advisers, consultants or compliance support where required.
  • Group companies or connected operational teams where an enquiry relates to a relevant division, service, project or company.
  • Regulators, public authorities or legal bodies where required by law.
  • Business counterparties where communication is necessary for a project, contract or service enquiry.

6. International operations and transfers

The Syed Group operates with international business interests and communications. Depending on the nature of an enquiry, information may be accessed or processed by service providers, systems or personnel outside your country.

Where personal information is transferred internationally, we aim to use appropriate safeguards, access controls and service providers that support responsible data handling.

7. How long we keep information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including responding to enquiries, maintaining records, managing relationships, complying with legal obligations, resolving disputes and protecting legitimate business interests.

  • General enquiries may be kept for a reasonable period after the matter is resolved.
  • Business, project and contractual communications may be kept for longer where needed for records and accountability.
  • Recruitment information may be kept for a limited period unless a longer period is required or agreed.
  • Legal, accounting and compliance records may be kept according to applicable retention obligations.

8. How we protect information

We use reasonable organisational and technical measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure. These measures may include access controls, secure systems, administrative review, limited permissions and responsible record handling.

No website or email system can be guaranteed to be completely secure. You should avoid sending highly sensitive information through ordinary website forms or unencrypted email unless necessary.

9. Your privacy rights

Depending on your location and the laws that apply, you may have rights over your personal information. These may include the right to:

  • request access to personal information we hold about you;
  • ask us to correct inaccurate or incomplete information;
  • ask us to delete information in certain circumstances;
  • ask us to restrict or pause certain processing;
  • object to certain processing, including processing based on legitimate interests;
  • request a copy of information in a portable format where applicable;
  • withdraw consent where processing is based on consent;
  • complain to a relevant data protection authority.

To make a privacy request, contact info@thesyedgroup.com. We may need to verify your identity before responding.

10. Children’s privacy

This website is not designed to collect personal information from children. If a parent or guardian believes that a child has provided personal information through the website, they should contact us so we can review and delete the information where appropriate.

12. Updates to this policy

We may update this Privacy Policy from time to time to reflect changes in the website, operations, technologies, legal requirements or internal practices. The latest version will be posted on this page with an updated date.